The Federal Government is introducing stringent measures to protect data integrity on its Integrated Personnel and Payroll Management System (IPPIS), an e-Government platform introduced for more efficient running of the public sector.
The Head of the Civil Service of the Federation says it will take steps to ensure that Officers in the Federal Public Service are no longer able to manipulate their records on the platform.
[su_quote cite=”Dr. Ngozi Okonjo-Iweala, Coordinating Minister for the Economy and Minister of Finance”]At the time, 46,000 ghost workers have been eliminated with N119 billion saved as a result of partial implementation of the IPPIS.[/su_quote]
In a circular titled: “Incessant Requests for Change of Employee Date of Birth and Date of First Appointment on the IPPIS Platform,” issued from his Office and sent to all Ministries, Departments and Agencies (MDAs) of the Federal Government, Danladi Kifasi, the Head of the Civil Service of the Federation, explained justification for the actions underway to ensure data integrity.
Kifasi is worried by the incessant requests for correction of Dates of Birth (DOB) and Date of First Appointment (DOFA) of Officers from various Ministries, Departments and Agencies (MDAs).
“These requests are usually predicated on the claim that a mistake was made at the time of capturing the employees’ records on the IPPIS Platform,” Head of the Civil Service of the Federation says.
Following this, he asked all Permanent Secretaries and Heads of Agencies to thoroughly scrutinise the documents presented by Officers for any change of data on the IPPIS Platform as they would be held personally liable for any information and /or falsification of such applications.
The Head of Service also said that information on employee’s Date of Birth and Date of First Appointment form part of the sensitive employee data variables on the IPPIS Platform and must therefore be handled with caution.
The Head of the Civil Service of the Federation further directed that all requests for correction of Date of Birth and Date of First Appointment by Officers be addressed to the Head of the Civil Service of the Federation.
“Such requests must also be accompanied with employee’s personal files containing records of service and other relevant documents to buttress the claims. The requests should be forwarded through letters duly endorsed by Directors of Human Resources Management (HRM) of their respective MDAs,” according to Kifasi who warned that any breach of these procedures will attract sanctions in accordance with the Public Service Rules (PSR).
Prior to the rollout of the platform, the Federal Government had set a December, 2013 deadline for full implementation of the Integrated Personnel and Payroll Management System (IPPIS) and the Government Integrated Financial Management System (GIFMIS).
Dr. Ngozi Okonjo-Iweala, Coordinating Minister for the Economy and Minister of Finance, said at the time that 46,000 ghost workers have been eliminated with N119 billion saved as a result of partial implementation of the IPPIS.
According to Okonjo-Iweala, 153,019 staffs from 215 MDAs have been captured under IPPIS while the remaining 321 MDAs will be captured before the end of that year. Also, 58% of the 2013 budget has been implemented through GIFMIS and it is expected that the whole budget will be implemented through this system.
The Minister explained that the committee is expected to work with the Office of the Accountant General of the Federation to ensure the full implementation of these two electronic systems before the end of the year.
She said going by the results so far, the IPPIS which aims at enhancing the efficiency of personnel cost, planning and budgeting and GIFMIS which aims at improving the acquisition, utilisation and conservation of public financial resources; could be adjudged as huge successes.
The terms of reference of the Committee, as enumerated by the Finance Minister include: identifying MDAs already connected to GIFMIS and IPPIS and establishing a list of those not currently on these platforms; reviewing the effectiveness of the operation of these systems with a view to identifying weaknesses in the internal control system and rectifying same.
The committee is to define modalities as well as implementation plan and also take appropriate actions to ensure that all MDAs are connected to these systems by the end of the year.
The committee is expected to submit monthly progress reports to the Minister and a comprehensive report and recommendations on the completion of their assignment.
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